What exactly is Bates numbering and why do law firms rely on it for documents?
A foundational explanation of the numbering system behind organized document production.
PdfStampr
Bates Numbering Without The Headache
Batch-stamp thousands of pages with consistent Bates numbers, watermarks, and exhibit labels, and keep your numbering unbroken across every document set.
No credit card required to start. Cancel anytime.
1000s
Pages stamped in one run
0Broken numbering sequences
1Consistent format across sets
Consistent numbering across filesBatch process entire foldersCustom prefixes and formatsYour files stay yours
The problem
Manual stamping wastes billable hours
Applying Bates numbers by hand across a production of thousands of pages is slow, and one skipped file throws off the entire sequence. When numbering breaks, opposing counsel notices and your team scrambles to fix it.
Watermarks and exhibit labels add another layer of tedious work. Doing it document by document eats into hours that should go toward the actual case, and inconsistency creeps in every time a new person handles the files.
- Unbroken Bates numbers across every set
- Hours of manual stamping eliminated
- Consistent labels that hold up under scrutiny
- Originals preserved alongside stamped copies
Features
Built for legal document ops
PdfStampr stays focused and does this one job extremely well.
Batch Bates numbering
Select a folder and stamp every page with a continuous Bates number, so a thousand-page production carries one unbroken sequence.
Custom prefixes and formats
Set your own prefix, starting number, and digit padding to match your firm conventions and the demands of a specific matter.
Watermarks
Apply confidential, draft, or privileged watermarks across a whole set at once, positioned exactly where you want them.
Exhibit labels
Add exhibit stamps in a consistent corner across documents, keeping your presentation clean and easy to reference.
Continuous numbering across sets
Pick up where the last production left off, so numbering stays consistent even when documents arrive in waves.
Preview before you stamp
See exactly how the stamp will land on a sample page before you commit, so there are no surprises after processing.
How it works
Set up in minutes
Three steps from sign up to real value.
1
Add your documents
Drop in a folder of PDFs and set the order, so the numbering flows the way your production requires.
2
Configure the stamp
Choose your prefix, starting number, watermark, and label position, then preview it on a sample page.
3
Run and export
Process the batch in one pass and download stamped copies while your originals stay untouched.
Pricing
Simple, honest pricing
Start small and grow when you are ready. No ads, no reselling your data, no surprises.
PracticeMost popular
$69 per month
Everything in SoloExhibit labelsContinuous numbering across setsPriority processing
Start free trialEvery plan includes email support and a 14 day money back guarantee.
Built and maintained by
Julien Jimenez
I made PdfStampr after seeing paralegals lose evenings to manual Bates numbering. The point is simple: get clean, consistent stamps across every page so the team can focus on the case, not the busywork.
FAQ
Questions, answered
Can I keep numbering continuous across separate productions?
Yes. Set the starting number to pick up where the last set ended, so your sequence never resets or overlaps.
Will my original files be changed?
No. PdfStampr writes stamped copies and leaves your source documents exactly as they were.
Can I control where the stamp appears?
Yes. You choose the corner and margin, and the preview shows the exact placement before you run the batch.
Does it support watermarks and Bates numbers together?
Yes. You can apply a watermark and a Bates number in the same pass across the entire set.
Is there a page limit?
The Solo and Practice plans have generous limits, while the Firm plan removes them for very large discovery sets.
Can it handle scanned image PDFs?
It stamps scanned PDFs fine, but it does not add a searchable text layer, which is an honest limitation to keep in mind.
Bates Numbering Without The Headache
Bulk PDF stamping and Bates numbering. Start today and see the difference in your first week.
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