How do you verify Bates numbering is correct before sending a production to opposing counsel?
A checklist to catch numbering mistakes before they leave your office.
Why verification matters
A broken sequence discovered by opposing counsel is embarrassing and costs time to fix. Catching it first protects your credibility.
A few minutes of checking prevents a much larger headache.
Check the endpoints
Confirm the first and last pages carry the numbers you expect. If the endpoints are right, the range is likely intact.
The endpoints frame the entire production.
Sample the middle
Spot-check several pages in the middle to confirm the sequence increments without gaps or repeats. Random samples reveal hidden breaks.
A skipped file often hides in the middle of a set.
Confirm format consistency
Verify the prefix and padding match across the set. A single mismatched format is as damaging as a gap.
A final glance at format closes the loop before you send.
- A broken sequence found by the other side costs credibility
- Confirm the first and last page numbers first
- Spot-check middle pages for gaps or repeats
- Verify prefix and padding are consistent throughout
Julien Jimenez
Julien Jimenez is an independent software builder based in Paris. He designs, ships, and operates focused SaaS products for small businesses and independent professionals. Read the full author page.
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